– Always hand write your thank-you note on a piece of personalized stationery or in a thank-you card. Two good examples of thank-you cards to always keep on hand include the Ecru Panel – Note Card and Envelope and the Shine Through Thank You Card.
– Make sure you send the thank you note within an appropriate time table. Cards should be sent within a week after receiving a gift or meeting with a business client.
– It is acceptable to send a large quantity of notes (like those for wedding gifts) up to three months after the big day.
– Keep the note sweet, short and to the point. It should consist of:
- A formal opening (“Dear…”)
- Use the opening line to thank the recipient for their gift or kind gesture
- A note indicating your use or enjoyment of the gift.
It’s not uncommon to follow with an additional “thank you” before signing the letter.
– Take your time when writing. A handwritten note needs to be legible for the reader.
Avoid these thank-you note faux pas:
– Never assume an in-person thank you is enough, especially regarding a gift, money or job interview.
– Try not to be stiff or exaggerate regarding the subject of your thank you note; both instances will come off as insincere.
– When it comes to money, never refer to the actual amount. You can thank them for their generosity and mention how you intend to use the money, but the actual amount is irrelevant.